Scope of services
Caption Legal provides professional litigation-support services nationwide. Depending on the confirmed assignment, services may include:
Legal videography
In-person, remote, and hybrid deposition recording, including Zoom and Google Meet proceedings.
Medical videography
Independent, compulsory, and defense medical examination documentation, including IME, CME, and DME assignments.
Post-production
Transcript synchronization, forensic video editing, and trial-ready clip creation.
Strategic media
Day-in-the-life legal video production and trial technician services.
Coordination services
Assistance identifying third-party interpreters and court reporters.
Independent court reporting disclaimer
Caption Legal is not a court reporting firm, agency, or provider of certified shorthand reporting services.
Coordination only
Any identification or referral of a court reporter is provided solely as a convenience.
Direct contract
Court reporters are independent professionals who contract directly with the client.
Independent responsibility
Caption Legal does not supervise, control, or guarantee a third-party reporter’s work product, accuracy, or availability. Billing for stenographic services is handled independently of Caption Legal.
Client responsibilities and conduct
- Booking accuracy: The client must provide accurate case captions, assignment locations, and start times.
- Notices and consents: The client is responsible for serving required deposition notices and obtaining necessary legal consents for recording, particularly for IMEs involving sensitive medical examinations.
- Remote exhibits: For remote proceedings, the client is responsible for managing and sharing digital exhibits unless a Caption Legal trial technician has been specifically retained for that purpose.
Medical examinations
For IME and CME videography, Caption Legal follows a neutral-observer standard. Videographers document the examination from arrival through departure within the permitted assignment scope.
Privacy
Caption Legal complies with applicable HIPAA standards when handling medical video data.
Conduct
Videographers do not interfere with the medical examination and maintain a clear view as permitted by law or court order.
Cancellation and rescheduling
Legal proceedings are subject to frequent change. To maintain nationwide service availability, assignments cancelled within 24 business hours of the scheduled start time are subject to a late-cancellation fee, plus any non-refundable travel expenses already incurred.
Cancellations must be submitted by email to schedule@captionlegal.com.
Payments and billing
Invoice terms
Due within 30 days
Invoices are due within 30 days of the invoice date.
Nationwide travel
Approval before assignment
Applicable travel fees, per diems, or lodging costs will be disclosed to and approved by the client before the assignment.
Intellectual property and data retention
Client license
Upon full payment, the client receives a non-exclusive license to use the recorded content for the underlying legal matter. Caption Legal retains the intellectual property rights in its proprietary synchronization and editing methods.
One-year retention period
Caption Legal retains copies of video records for one year from the proceeding date. After that period, files may be destroyed unless the client requests extended storage in writing for an additional fee.
Limitation of liability
Caption Legal uses professional equipment and redundancy protocols, including backup recorders. Unforeseen equipment failure, data corruption, acts of God, or other events outside reasonable control may nevertheless occur.
Cap on liability
Total liability for a claim will not exceed the amount paid by the client for the specific assignment at issue.
No consequential damages
Caption Legal is not liable for lost profits, case outcomes, or legal fees resulting from technical issues or service delays.
Confidentiality
Caption Legal maintains work-product confidentiality. Recordings and case data are released only to the hiring party, authorized co-counsel, or as required by a valid subpoena or court order.
Governing law
These terms are governed by the laws of the State of New Mexico, without regard to conflict-of-law principles. Disputes will be resolved in the courts of Albuquerque.
Scheduling and billing
Contact Caption Legal.
Contact our team with questions about assignments, cancellations, invoices, or these Terms of Service. Do not email sensitive case materials unless instructed through an approved transfer channel.
Call 805.885.7742